Explore the User Interface

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Explore the User Interface


editor.icon Explore the User Interface



The PDF-XChange Editor user interface appears as below:



Figure 1. PDF X-Change Editor User Interface


The ribbon tabs are located at the top of the window:



Figure 2. PDF X-Change Editor User Interface, Ribbon Tabs Highlighted


Click the links below to view the options and functionality of each tab:


File contains file-level operations such as open, close, save and print.

Home contains the most commonly-used commands, such as the basic tools, links to editing panes, view and rotation options, content-editing features, annotation tools and document signing options.

View contains options that determine what is displayed in the main window such as toolbar shortcuts and editing panes. Document layout options are also available in this tab.

Comment contains options for editing document comments, such as converting comments to base content, importing/exporting comments and creating a comment summary.

Protect contains options for signing and certifying documents, creating/editing security policies and redacting documents.

Form contains options for managing, highlighting and creating document form fields such as radio buttons, dropdown menus and barcodes.

Organize contains options for editing documents, such as add/remove watermarks, insert/delete/crop/resize pages, edit backgrounds, add headers and footers/Bates numbering.

Convert contains options for creating documents from the local scanner, combining existing files into a new file, creating blank documents, performing OCR on documents and converting PDF files to other formats such as MS Word, Excel and Powerpoint formats. Note that files exported to (*.docx) format are compatible with MS Word 2010 and later.

Share contains options that relate to files associated with the Microsoft Office SharePoint Server, such as checking documents in/out or discarding documents from Sharepoint, and also contains an option for emailing documents from PDF-XChange Editor.

Review contains options for reviewing documents, such as the spell check and word count features, as well as options to create/delete and manipulate document comments.

Accessibility contains options for viewing/editing/creating document accessibility in PDF-XChange Editor. These features are intended to make documents accessible to visually impaired or otherwise disabled users.

Bookmarks contains options that relate the creation and management of document bookmarks.

Help contains links to software assistance, such as the PDF-XChange main website and user forum, and customizable options for the UI theme and toolbars.


Note that the layout and content of the ribbon tabs can be fully customized, as detailed here.


The Quick Access Toolbar is located in the upper left of the user interface:



Figure 3. PDF X-Change Editor User Interface, Quick Access Toolbar Highlighted


Use the icons in this toolbar to perform the following operations:


Click quick.access.open Open to open files, or click the dropdown arrow to view/select recent files, including pinned recent files, as detailed here.

Click quick.access.save Save to save files. Note that additional save options, such as Save As and Save as Optimized, are available in the File tab.

Click quick.access.print Print to print files. The Print dialog box will open and can be used to customize print settings, as detailed here.

Click quick.access.email Email to email files, or click the dropdown arrow to view/manage available mail clients, as determined in the Send Mail preferences.

Click quick.access.scan Scan to scan documents into PDF-XChange Editor, or click the dropdown arrow to select a preset scanning mode. The Scan Properties dialog box will open and can be used to customize scan settings, as detailed here. Scanned documents will be converted to PDF and displayed in the main window.

Click quick.access.undo Undo to undo the most recent action.

Click quick.access.redo Redo to reverse the most recent undo action.

Click quick.access.previous.view Previous View to navigate to the previous document view.

Click quick.access.next.view Next View to navigate to the next view. Note that this option is only available when the Previous View option has been used.


If you would prefer the Quick Access Toolbar to be located beneath the ribbon UI, then right-click the Quick Access Toolbar and click Show Below the Ribbon in the shortcut menu.


The Quick Launch and Quick Find toolbars are used to determine the format of the user interface, enable fullscreen mode and find/search document text:



Figure 4. PDF X-Change Editor User Interface, Quick Launch and Quick Find Toolbars Highlighted


Click ui.options.icon UI Options to view/select UI options for PDF-XChange Editor:

Click Switch to Classic Toolbars to switch to the classic UI layout that PDF-XChange Editor used before version seven. The classic UI version of this manual is available here.

Click Switch to Touch-optimized UI to switch from Mouse-optimized UI to Touch-Optimized UI and vice versa. The Touch-Optimized UI features larger icons and is intended for use in conjunction with tablets, smartphones and similar devices. When the Touch-Optimized UI is enabled you can use single/double taps in the place of singe/double mouse clicks in standard UI mode, and you can tap-and-hold to open context menus. Additional options for customizing the touch UI are available in the commenting preferences detailed here.

Click Customize Toolbars to customize toolbars, as detailed here.

Click full.screen.mode.icon Full Screen Mode to enable fullscreen mode. Note that fullscreen mode has many customizable features, as detailed here.

Click find.text.icon Find to enable the Find feature. This feature locates specified document text, as detailed here.

Click search.text.icon Search to open the Search pane and search for text is documents open in PDF-XChange Editor or folders on the local computer, as detailed here.

Click the ribbon.document.display icon on the right of the Search icon to toggle the document toolbar and/or ribbon tab view.

Click the quick.toolbar.image Quick Launch text box to find and launch commands in PDF-XChange Editor - enter search terms in the text box and then click search results to activate them.


There are four toolbars in the lower section of the user interface:



Figure 5. Lower UI Toolbars


When the UI is maximized, the Document Options Toolbar displays the dimensions of the document and the current pointer location:



Figure 6. Document Options Toolbar


Click Options to open/close the document editing panes and view/select editing tools, as detailed here.


The Page Navigation Toolbar is used to navigate between document pages and views:



Figure 7. Page Navigation Toolbar


Click the blue arrow icons to move to the first page, previous page, next page or last page of documents.

Click the green arrow icons to move between the most recent views within documents.

The number box at the center shows the current page and the total number of pages in the active document. Enter a page number and press Enter to move to it.


The Page Layout Toolbar is used to determine how pages are displayed in the main window:



Figure 8. Page Layout Toolbar


Single Page displays one page at a time.

Continuous displays single pages continuously.

Two Pages displays two pages at a time.

Two Pages Continuous displays two pages continuously.


The Page Zoom toolbar is used to determine the zoom level:



Figure 9. Page Zoom Toolbar


Enter the desired zoom level and press Enter to move to it, or select an option in the dropdown menu. Alternatively, use the slider to adjust the zoom level manually.


The Launch Application Toolbar is used to open current documents in different applications:



Figure 10. Launch Application Toolbar


Use the Launch Applications preferences to add applications to the toolbar, then click applications in the toolbar to launch them with the current document open inside.


The Quick Tools toolbar is available on the left side of the window:



Figure 11. Quick Tools Toolbar


This toolbar provides quick access to the editing panes used in PDF-XChange Editor. The editing panes are detailed here.


Note that the arrow icons on the left of toolbars can be used to expand/collapse toolbars, and the grid of dots above the arrow icon can be used to click and drag toolbars to a different location in the user interface.


Additionally, please note that several of the keyboard shortcuts relate to the commands displayed on the user interface. See here for a comprehensive list of available keyboard shortcuts.